Working Remotely: Effective Virtual Meetings

Working Remotely, telecommuting, teleworking, working from home, mobile work, flexible workplace, virtual work, etc all refer to the same concept.

History And Origin of Working Remotely.

Welcome Back!

They describe a phenomenon dating back to the 17th century, when even great minds like Galileo, invoked it to help solve their tasks, mainly, mathematical.

The same principle was used by ancient Arabs as well as the Greeks.

It is believed that Jack Nilles, a NASA engineer laid the foundation for modern-day remote working in 1973 when he coined the term  “telecommuting”.

This took place even before the advent of Zoom, Skype calls etc.

So what is Remote or Virtual Work and how did it assume the front burner in the virtual work Space?

Remote work is the concept where employees do their jobs from a different location other than a central office operated by an employer.

Such places could be an employee’s home, a private office, or any other location outside of the traditional corporate office or building.

Nowadays, it even extends across national boundaries.

Why the Exponential Rise in Usage?

In the past three years or so, the coronavirus (COVID-19) pandemic has compelled us to change our current way of life, both personally and at our workplaces.

The global enforcement of Social distancing has also helped in reducing the spread of the virus, yet work and meetings were going on with little or no interruption. All via virtual meeting platforms.

Freelancers also joined the bandwagon.

Consequently, there has been an exponential rise in the use of virtual meeting technology platforms including such platforms as Zoom, Google Meet, WebEx, Microsoft® Teams, Webinar, GoToMeeting®, PowWowNow® etc.

Note:

There are  three different types of virtual meetings you can use, namely,

(1) Teleconferencing (over the phone or an online meeting platform featuring audio only)

(2) Video conferencing (held over online meeting platforms, featuring audio and video)

(3) Webinars (this is done through online meeting platforms featuring audio, video and content sharing

When using video conferencing, it is recommended that all attendees other than the Host and current speaking participant turn off their cameras.

This reduces bandwidth usage and improves sound quality.

Our understanding and effective mastery of the virtual meeting platform is governed by what is known as “ground rules”

These rules point to or direct attendees on what to do ahead of time for more successful and productive meetings to come on board.

Here are some of the ground rules for Effective Virtual Meetings:

1 Preparation is key. Therefore, come prepared. Choose the most suitable Technology you’re knowledgeable about and comfortable with.

2 Punctuality is the soul of business, so, show up on time!

3 Avail yourself of the platform you want to use and be present

4 As a man thinketh so is he.

Therefore, commence your presentation on a positive note.

5 Rules are made to be obeyed. Endeavour to keep to the agenda. …

6 If you’re the Host, avoid the temptation to dominate the meeting. Create space and time for everyone.

7 Your meeting should aim at solving  a problem – solution focused

 8 Don’t extend the meeting

The final ground rule you should never tamper with is to never extend the meeting.

If the allotted time for the meeting is 50 minutes, and you’ve finished with everything on the agenda, and answered all questions, end the meeting.

The following steps can also have a  successful impact on virtual meetings

Try to avoid regular technology issues such as changing links at short notice.

Get your time zones right

Above these rules, have at the back of your mind that you’re attending a meeting – Virtual Reality.

And to start an effective virtual meeting, you need a workspace, a laptop or desktop computer, a reliable internet connection, virtual meeting software, meeting attendees, and the zeal to succeed.

Conclusion

Without a doubt, the use of alternate methods allowing important virtual meetings to hold from the local to international level has dramatically increased.

It is likely that this technology has come to stay and may only be fine-tuned to enhance it.

With its advantages of convenience, flexibility and savings in both time and travel expenses when compared with traditional face-to-face meetings, it is set to revolutionize the virtual communication landscape.

Charles Ajeigbe

Charles Ajeigbe

Director Business Development/Lead Consultant

More Tech Insights

new

Home About Services Portfolio Contact Join Now Technology & IT Solutions We provide all kinds of website services like web hosting, Development, Design and web

Read More
Scroll to Top

Need Help To Maximize Your Business?

Reach out to us today and get a complimentary business review and consultation.